Employment Opportunities

GTCYS Program Intern – Fall 2014

The Program Internship is an opportunity for a college student or early career individual who is interested in gaining experience in arts administration and non-profit work. This non-paid position is responsible for assisting GTCYS’ administrative staff with projects and details related to student participation, music, and planning in support of GTCYS’ year-round orchestras. Duties will include preparing program materials, collecting and entering student and donor data, assisting with the music library, conducting research, and providing some hands-on assistance at GTCYS activities. Schedule is flexible with a goal of 8-15 hours a week mid-September through December or January. A similar internship will also be available in the spring.

Program Support

  • Assist with preparation and proofreading of various programmatic and recruiting materials (orchestra directories, retreat materials, concert programs, etc.)
  • Help with preparations for orchestra retreats, concerts, concerto competition, and recruiting activities
  • Provide hands-on assistance at some GTCYS events if available (retreats, concerts, etc.)
  • Help transport percussion
  • Conduct program research

Student Data

  • Assist with student data entry and filing
  • Analyze student and teacher demographic data
  • Help with onsite check-in at auditions
  • Tally audition scores and organize score sheets

Music Library

  • Empty folders, collate and replace music in storage folders
  • Prepare folders for student orchestras
  • Trim and bind scores
  • Catalog and file music
  • Copy music for orchestra repertoire

Other activities may include:

  • Participate in staff meetings
  • Help with concert promotion, editorial calendar, and concert listings
  • Assist with donor data entry and filing
  • Other duties as assigned


  • Must be in pursuit of or possess a college degree with interest in arts administration, music education, and/or non-profit work
  • Must be reliable, articulate, a self-starter, and team player
  • Solid computer experience with Windows applications
  • Ability to lift 15 pounds or more
  • Ability to work occasional evenings and weekends

To apply:

By September 3, email a resume, three references, and a cover letter describing experience, availability, and interest in this internship to GTCYS Executive Director, Megen Balda at megen@gtcys.org.


Rehearsal Assistant Opening

Positions:         Rehearsal Assistant: Concert Orchestra
Reports to:      Conductor and Program Manager
Category:        Part-time, Monday evenings and additional events, September 2014 – May 2015
Salary:             $12.50/hour

The rehearsal assistant functions as the personnel and stage manager for the orchestra, undertaking administrative and logistical tasks so that the conductor may focus solely on the musical aspect. Rehearsal assistants are the primary point of contact between students, parents and the GTCYS staff.


Set Up for Orchestra Activities

  • Attend all orchestra activities, including weekly rehearsals and sectionals, weekend retreats, and concerts as outlined in the 2014–15 orchestra schedule
  • Set up and take down orchestra chairs and post signs for all rehearsals and sectionals
  • Serve as point person for social activities and parent meetings which take place in conjunction with rehearsals each semester; manage early set-up of tables and chairs, post signs, direct parent volunteers, receive food deliveries, and assist with clean-up, etc.
  • As needed, move percussion in and out of storage for rehearsals and help load/unload GTCYS van at concerts

Orchestra Attendance and Communication

  • Take weekly attendance and track absences; inform conductor and Program Manager of attendance issues
  • Follow up with absent students in accordance with attendance policy
  • Assist students with musical needs (tuning, etc.)
  • Actively assist conductor in maintaining student discipline
  • Make weekly announcements and distribute handouts
  • Answer questions from parents at rehearsals
  • Assign and record music folders; distribute and collect music
  • As needed, take digital photos at orchestra activities and share with the office
  • Maintain regular email communication with Program Manager and office staff


  • Music education background with strings, woodwinds, or brass emphasis
  • Ability to work well with young students, parents and fellow staff
  • Detail oriented, with good communication skills
  • Self-starter with ability to take initiative and work with minimal supervision
  • Ability to anticipate needs
  • Physical ability to move equipment
  • Personal transportation and working cell phone with internet access and camera feature is necessary


Email a cover letter, resume with relevant experience, and names of three professional references (with prior permission to contact each) to GTCYS Program Manager Miranda Bryan at Miranda@gtcys.org

For more information, visit www.gtcys.org. GTCYS is an equal opportunity employer.

July 2014

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