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GREATER TWIN CITIES YOUTH SYMPHONIES JOB DESCRIPTION

Job Title:           Operations Manager
Classification:     Full-time, exempt
Reports to:         Program Manager
Salary:               $35,000 – $40,000 depending on experience, plus benefits

ABOUT GTCYS

The Greater Twin Cities Youth Symphonies (GTCYS) broadens access to orchestral music and serves more than 15,000 children and adults annually through core educational programs, free outreach activities and workshops, concerts, and special performances. Since 1972, GTCYS has provided a rigorous and inspiring orchestral experience for young musicians. Led by Artistic Director Mark Russell Smith, outstanding conductors, and coaches from the Saint Paul Chamber Orchestra (SPCO) and Minnesota Orchestra, GTCYS currently serves nearly 1,000 students ages 8-18 through eight academic-year orchestras and two summer programs. In 2016, GTCYS launched a new program, Harmony, which provides violin instruction to elementary students on the West Side of St. Paul. Dedicated to increasing access to music education with the help of generous donors, GTCYS awards more than $50,000 in need-based scholarships to students annually. GTCYS presents 25 annual concerts to 12,000 audience members with performances at Orchestra Hall, The Ordway, and Ted Mann Concert Hall, and free community concerts at homeless shelters, schools, and care centers across the Twin Cities. Through a unique partnership since 2011, GTCYS and The Saint Paul Chamber Orchestra work together to strengthen our community, build future audiences, provide educational opportunities for students, and promote the value of classical music. For more information, visit www.gtcys.org.

POSITION SUMMARY

The Operations Manager is responsible for the coordination of logistical details to ensure the smooth operations of GTCYS’ year-round orchestral activities, including rehearsals, concerts, retreats, auditions, and other student activities. The person in this position must possess an exceptional attention to detail and strong interpersonal skills to effectively and efficiently work with program staff and provide high level service to GTCYS’ constituents. This role is also hands-on, moving heavy equipment and instruments to and from events, driving a rental truck, and stage managing concerts. This full-time position includes flexible office hours in conjunction with numerous weekend/evening rehearsals and events. Start date is late August.

RESPONSIBILITIES

Operations (80%)

  • Coordinate and manage all logistical details related to orchestra rehearsals, sectionals, auditions, concerts, retreats, tours, student activities, and special projects, including:
    • Facility rental
    • Scheduling
    • Technical needs and equipment
    • Communications with staff, students, and parents
    • Ticketing arrangements
    • Budgeting and invoicing
    • Other logistical matters as needed
  • Create and maintain organizational calendar
  • Attend and manage all retreats, concerts, tours, and special events; deliver materials to evening rehearsals as needed
  • Coordinate truck rentals; load and transport percussion and equipment for all concerts and program activities
  • Stage manage all concerts and supervise event staff
  • Maintain instrument and equipment inventory list, and coordinate repairs and purchases
  • Develop and maintain positive relationships with venue contacts and other vendors
  • Train and supervise Rehearsal Assistants
  • Assist with artistic planning of annual season schedule and venue selections in consultation with GTCYS’ leadership
  • Assist conductors with other program-related needs (scheduling, communication)
  • Lead initiatives to improve GTCYS’ use of technology and systems
  • Participate in annual budgeting and forecasting processes

Communications (10%)

  • Prepare and disseminate informational materials to staff and families, including monthly newsletters and event-related details
  • Communicate with students and families, ensuring timely and effective resolution for questions and concerns

Other (10%)

  • Serve as a positive and supportive member of GTCYS’ team  and be a proactive ambassador
  • Assist with special projects, research, and data during quieter summer months
  • Understand and adhere to GTCYS policies and procedures

MINIMUM QUALIFICATIONS

  • Bachelor’s degree preferred, or Associate’s degree with 2+ years of relevant experience
  • 1-2 years of experience in event planning and/or arts management
  • Familiarity with orchestral instruments
  • Experience and comfort level working with students, and desire to serve as a warm, positive role model for young musicians
  • Exceptional planning and organization skills, and attention to detail
  • Strong written and verbal communication skills
  • Excellent phone manner and customer service skills
  • Self-motivated with strong critical thinking skills and ability to prioritize
  • Computer skills required: PC-based Microsoft Office applications (Outlook, Excel, Word), Google platforms (forms, calendar, etc.)
  • Physical capacity to lift at least 50 lbs. when moving instruments
  • Availability to attend evening and weekend activities
  • Access to reliable transportation and clear driving record for driving rental truck
  • Bilingual skills a plus
  • Love of music and passion for GTCYS’ mission

WORKING CONDITIONS
This position includes a balance of daytime office hours and numerous evening/weekend activities. Events will require driving a 12’ or 16’ rental truck and lifting heavy gear.

GTCYS is dedicated to building a culturally diverse and equitable environment. We strongly encourage applications from people of color and from populations underrepresented in the orchestral field.

TO APPLY
Email a cover letter, resume, and names of three references to GTCYS Executive Director Megen Balda at megen@gtcys.org by Monday, July 17.


Job Title:           Orchestra Librarian
Classification:     Full-time
Benefits:             Yes
Hourly wage:      Commensurate with experience
Start Date:          Late August, 2017

ABOUT GTCYS

The Greater Twin Cities Youth Symphonies (GTCYS) broadens access to orchestral music and serves more than 15,000 children and adults annually through core educational programs, free outreach activities and workshops, concerts, and special performances. GTCYS has been providing a rigorous and inspiring orchestral experience for young musicians since 1972. Led by Artistic Director Mark Russell Smith, outstanding conductors, and coaches from the Saint Paul Chamber Orchestra (SPCO) and Minnesota Orchestra, GTCYS serves nearly 1,000 students ages 8-18 through eight academic-year orchestras and two summer programs. In 2016, GTCYS launched a new program, Harmony, which provides violin instruction to elementary students on the West Side of St. Paul. Dedicated to increasing access to music education with the help of generous donors, GTCYS awards more than $50,000 in need-based scholarships to students annually. GTCYS presents 25 annual concerts to 12,000 audience members with performances at Orchestra Hall, The Ordway, and Ted Mann Concert Hall, and free community concerts at homeless shelters, schools, and care centers across the Twin Cities. Through a unique partnership since 2011, GTCYS and The Saint Paul Chamber Orchestra work together to strengthen our community, build future audiences, provide educational opportunities for students, and promote the value of classical music. For more information, visit www.gtcys.org.

POSITION SUMMARY

This full-time position oversees GTCYS’ music library operations, including the preparation, distribution, and collection of music for students in eight academic-year orchestras, two summer programs, and other activities. This position also coordinates artistic personnel, including sectional coaches and audition judges. The Orchestra Librarian works collaboratively and in close communication with GTCYS’ conductors and administration. Start date is late August 2017.

POSITION RESPONSIBILITIES

Music Preparation

  • Procure, prepare, distribute, track, and collect music for year-round student activities
  • Support conductors in repertoire research and selections drawn from beginning/educational to professional-level orchestral music
  • Mark bowings and other musical notations per conductors’ specifications
  • Prepare scores for conductors, sectional coaches, and other artistic personnel
  • Develop and prepare audition excerpts, sight-reading examples, seating excerpts, and miscellaneous materials
  • Prepare repertoire listings for concert programs
  • Deliver music and materials to rehearsals
  • Manage student fees for lost music

Music Library

  • Research and procure new music purchases and rentals
  • Maintain accurate and organized library files
  • Maintain library catalog and document repertoire performance history
  • Oversee music loans and rentals to other organizations
  • Manage licenses and copyrights
  • Maintain organizational archives
  • Manage budget and invoices for music library materials

 Artistic Administration

  • Coordinate artistic personnel for sectionals, auditions, and performances
  • Manage coach correspondence, payments, and budgeting

Other

  • Provide support at events as needed
  • Oversee library volunteers and interns
  • Performs other library functions as requested
  • Understand and adhere to GTCYS Policies and Procedures

Required Qualifications

  • Bachelor’s degree required, with emphasis in music or music history preferred
  • Three years’ orchestral library experience
  • Knowledge of orchestral music, ability to read music, and music research skills
  • Superior organizational skills and attention to detail
  • Independently motivated and ability to prioritize tasks to meet deadlines
  • Excellent written and verbal communications skills
  • Ability to plan ahead and adapt to changing work priorities
  • Excellent computer skills including proficiency in Microsoft Office, music notation software (such as Finale)
  • Openness to using technology to improve efficiency and innovation
  • Physical capacity to lift at least 40 lbs.
  • Reliable transportation to travel between GTCYS’ office and program venues
  • Availability to attend occasional evening and weekend activities
  • Familiarity with the Twin Cities’ music community preferred

 

WORKING CONDITIONS

This position requires the ability to both sit and stand for long periods of time preparing music in a quiet office shared with The Saint Paul Chamber Orchestra in downtown St. Paul. The work schedule will include some evenings and weekends.

TO APPLY

Email a cover letter, resume, and names of three references to GTCYS Executive Director Megen Balda at megen@gtcys.org by July 7, 2017.

GTCYS is dedicated to building a culturally diverse and equitable environment. We strongly encourage applications from people of color and from populations underrepresented in the orchestral field.

 


Volunteering

Volunteers provide vital assistance by helping with administrative duties, program activities, concert events, special events, and fundraising. If you’re interested in volunteering, please contact Katie Heilman at katie@gtcys.org.

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